Venue Finding for Events

Event Venue Finding

Finding the perfect venue is the foundation of any successful event, and at Premier Events, we understand the importance of selecting the correct location.

Our team of expert event planners will work closely with you to understand your requirements, preferences, and budget, ensuring that we present you with a curated list of venues that match your vision.

Our venue portfolio is diverse and caters to various styles and themes. We have it all, whether you’re looking for modern and chic spaces, historic and elegant venues, rustic and charming locations, or contemporary and unique settings. From luxurious ballrooms and lovely country houses to industrial lofts and rooftop terraces, we can find the perfect venue to suit your event’s personality.

We understand that events come in all sizes, and we are equipped to cater to both intimate gatherings and large-scale events. Whether you need a cosy meeting room for a business seminar or a vast arena for a grand product launch, Premier Events has you covered. Our extensive network of venues ensures we can find the perfect space that aligns with your event’s size and requirements.

Our Venue Finding Service

Armed with your brief, we conduct extensive research to identify potential venues to fulfil your event requirements. This research includes evaluating the reputation, credibility, rating, accommodation and location. Once we’ve shortlisted suitable venues, we request proposals and initial offers from them. We review these proposals in detail to ensure they align with the expectations and budget.

 

Site Inspections

Site inspections are a fundamental part of the event planning process, and at Premier Events, we understand the significance of thoroughly assessing potential event venues. Our comprehensive site inspection process allows us to make informed decisions and create successful events.

We coordinate with the venue’s management to schedule the site inspection at a mutually convenient time. We ensure that all key stakeholders, including our clients and relevant team members, are present during the inspection.

During the site inspection, we conducted a detailed walkthrough of the venue. We examine all event spaces, including indoor and outdoor areas, meeting rooms, ballrooms, reception areas, and any other relevant spaces.

We assess the venue’s layout and capacity to ensure that it can accommodate the expected number of guests comfortably. We also consider factors such as seating arrangements, stage setup, and accessibility for attendees.

If the event requires AV equipment or technical setups, we inspect the venue’s infrastructure to ensure it can support our requirements. This includes checking for power sources, lighting options, and sound systems.

We analyse the venue’s logistics, including entry and exit points, parking facilities, and toilet accessibility. This evaluation helps us plan the event flow and ensure smooth guest movement throughout the venue.

We evaluate the venue’s amenities and services, such as catering options, accommodation facilities (if applicable), Wi-Fi availability, and any additional perks that enhance the event experience.

Our team pays close attention to safety measures and compliance with local regulations. We assess fire exits, emergency procedures, and any potential hazards to ensure the safety of all attendees.

At Premier Events, great food is essential to any successful event. As part of our service, we offer food tastings, allowing you to sample a variety of menu options and select the ones that best suit your palate and preferences.

Contracting

Negotiating contracts is a crucial aspect of event planning. At Premier Events, we take pride in our skilful approach to ensure our clients get the best possible terms and conditions. Our experienced team follows a systematic and collaborative process to safeguard your interests while maintaining strong relationships with the venue.

After selecting the preferred venue, our team collaborates with them to draft the initial contract. We pay close attention to all terms and conditions, including payment schedules, cancellation policies, services to be provided, and any special requests.

Once all parties agree on the terms, we meticulously review the final contract to ensure that all agreed-upon details are accurately reflected. This step is crucial to avoid any misunderstandings or disputes in the future.

Our commitment doesn’t end with the signing of the contract. We continue to support our clients and venues throughout the event planning process, ensuring that all agreement aspects are executed flawlessly.

 

Why use Premier Events

Using an agency like Premier Events to venue find offers numerous advantages and greatly benefits individuals and organisations planning events.

We have years of experience in venue finding and extensive industry experience. We are well-connected with various venues and have insider knowledge about unique and hidden gem locations. This expertise saves time and effort, as we can quickly shortlist venues that align with your specific requirements.

We have an extensive database of venues, ranging from traditional spaces to unconventional settings. We can offer various choices, ensuring you find a venue that perfectly suits your event’s theme, size, and style. As an event agency, we take the time to understand your event’s objectives and budget, and they work closely with you to identify venues that align with your vision. We provide personalised recommendations that fit your needs precisely, ensuring a tailored solution.

We have strong negotiation skills honed from our experience working with various venues and suppliers. We can negotiate contracts on your behalf, securing favourable terms and cost-effective deals. Contrary to popular belief, using an event agency like ours for venue finding can save costs. Agencies often have established relationships with venues, allowing them to access exclusive discounts and packages that are not readily available to the public.

Searching for the right venue can be a time-consuming and overwhelming task. Using an event agency for venue finding offers many benefits, including expertise, time and resource efficiency, cost savings, and stress reduction. You can find the perfect venue to create a memorable and successful event with their guidance.

By engaging Premier Events for venue finding, you can focus on other critical aspects of event planning while leaving the venue selection to experts.