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Reading Christmas Party at Hilton St Georges Park

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AV Production / 18.12.23

Christmas Party at Hilton St Georges Park

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Premier support kitchen retailer with a Christmas Party at St Georges Park near Burton.

Our client tasked our event management and AV production team to support them for the second consecutive year with this department Christmas party in December 2023. The brief was to transform the ballroom into a ‘Dance the Decades’ themed event for the 150 delegates to party the night away in.

Our first task was to create mood boards that we shared with the client to get a steer on the direction for the look and feel of the venue. Once this was chosen, we were able to put together a detailed budget which included the essentials that we would need for the party as well as multiple ‘optional extras’ that could be bolted on to enhance the theme.

Our event management teams sourced a dance floor, props, illuminated furniture and a photo booth to help set the scene for guests when they arrived at the party.

Our AV production team provided a cost-effective but effective technical solution, which included a 6m x 3m truss box positioned over the dance floor from which the lighting fixtures could be flown overhead. To complement the theme, they also rigged numerous slinkies over the dance floor, which looked fantastic.

Audio was covered with a wireless PA system on the corridor outside the venue and an L-Acoustics system in the ballroom.

In total over 1,000 items were scanned out of the warehouse to make the event happen successfully, weighing in at just over 5 Tonnes. A team of 4x technicians led by a production manager installed that the install, show and de-rig went without a hitch.

Client feedback was great and we are looking forward to the 2024 event already.

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