Venue sourcing, matched to your event
We look for venues that suit what your event is for, who’s coming and how it needs to run, checking capacity, layout, accessibility, branding options and technical fit. We search venues across the UK and abroad and negotiate the rates and terms for you.
We handle the whole process, from the first scoping call through site visits to signing the contract.
Delivering the Right Venue, the Right Way
Choosing a venue starts with the event, not the venue list. We work with you to pin down the tone, the running order and the practical needs, from how delegates arrive to where the branding goes, so the venue we recommend supports all of it.
Once your requirements are clear, we take ownership of the search. We explore suitable options, manage supplier communications, and coordinate site visits, all while keeping your budget, timeline, and logistics front of mind. Our team handles the details, so you can stay focused on the bigger picture.
When it’s time to book, we negotiate the rates and terms for you and agree the details with the venue team, from access and layouts to catering and compliance, so there are no surprises on the day.
Venue Strategy andScoping
We start by understanding your event’s purpose, audience, and brand requirements to define the right venue profile.
Clarifying event format, flow, and delegate experience
Identifying suitable venue types and locations
Aligning venue choice with budget and objectives
Advising on layout, access, and branding opportunities
Ensuring venue compatibility with technical and operational needs
Search, Shortlisting, and Supplier Liaison
We manage the full venue search process, acting as your single point of contact throughout.
Accessing our network of UK and international venues
Creating tailored shortlists based on your criteria
Organising site visits and virtual tours
Liaising with venue teams and suppliers
Coordinating inclusions such as catering, furniture, and access
Booking, Contracts, and On-Site Readiness
We handle the final stages to ensure your venue is secured and ready for delivery.
Negotiating rates, terms, and added value
Reviewing contracts and managing booking timelines
Advising on cancellation policies and contingencies
Coordinating pre-event access and setup requirements
Providing on-site support and troubleshooting during delivery
Frequently Asked Questions:
We start by understanding your event — the format, the audience, the numbers, the feel you're going for, and any non-negotiables. From there we research and shortlist venues that genuinely fit the brief, present them with our recommendations, and manage all the back-and-forth with venues on your behalf. You get a clear shortlist with our honest assessment of each option, not just a list of spaces that are available.
In most cases, no. Venues pay a commission when a booking is confirmed through us, which means our venue finding service is typically provided at no direct cost to you. We're transparent about this and it never influences the venues we recommend — the right venue for your event is always the priority.
Yes — we source venues internationally. Whether you're looking for a European city for a leadership summit, a resort for an incentive trip, or a specific destination for a conference, we have the contacts and experience to find the right space and manage the process from the UK.
Yes. Once you've selected a venue, we manage the contract negotiation — working to secure the best terms on room hire, F&B minimums, cancellation clauses, and any other conditions. We know what to push back on and what's standard, which saves you time and protects your position.
Yes — we recommend site visits for any significant event and can arrange and accompany you. Seeing a space in person changes how you understand it, and we use site visits to validate our recommendations and spot anything that might affect the production or the guest experience.
What we do, all under one roof.
Event management. AV production. Content and creative. Custom builds and exhibition stands. Delegate tech. All in-house across five specialist brands, all talking to each other.
Whether you need one brand or all five, you're working with the same group throughout. No briefing five different suppliers. No version control nightmares. Just a single point of contact who knows your event inside out.
Tell us about your event.
Fill in the form and we'll come back to you quickly, not with a generic auto-reply, but with something useful.
Prefer a call? Book a 20-minute discovery call at a time that suits you.
Rather email? info@premier-ltd.com. Or just ring us: 0116 202 9953.
Once we hear from you, we'll set up a quick call to understand your brief properly, no lengthy questionnaires, no sales pitch.
We typically respond within two hours on working days.
people. pride. passion.
The people behind Premier Events
These are our people - designers, producers, technicians, joiners, project managers. They'll be with you from the first brief to the last breakdown.
What we've been up to.
Case studies, industry views and a look at some of the events we've delivered. Worth a read.
