The Brief

Client: IABM
Venue: Novotel London West, Hammersmith
Date: 7 December 2023
Type: Case Study
Author: PYTCH Team
Service Area: Conferences & Meetings

PYTCH partnered with IABM to deliver full AV production for BaM Live 2023, a combined conference and awards show spanning three rooms. The brief required seamless integration of video, lighting, and audio systems, along with content management and recording for post-event use.

Key Objectives

  • Provide complete AV support for main stage and two breakout rooms
  • Ensure flexible image control and high-quality video recording
  • Deliver robust audio solutions for panels and presentations
  • Manage content and recordings for client handover before de-rig

BaM Live 2023: Multi-Room AV Production for Conference

Pre-Event Preperation

Our team worked closely with IABM to design a technical plan that maximised visibility and engagement across all spaces.

Main Stage Design
We installed a large LED screen backdrop on a raised platform to improve sightlines. The screen was controlled via a Barco E2 processor, enabling flexible PiP layouts and dynamic content playback.

Camera and Recording Setup
A three-point robotic camera system was deployed for IMAG and ISO recording. Each camera captured separate channels for post-event editing, alongside a vision-mixed feed with full redundancy.

Lighting and Audio Planning
Complementary lighting and a high-spec sound system were designed to enhance the experience. Breakout rooms were equipped with multiple radio mics to support large panel discussions.

On-Site Execution

The event required precise coordination across three rooms, with our team managing transitions and technical delivery throughout.

Main Stage Production
The LED screen and Barco E2 system provided flexible image control, while IMAG screens ensured clear visibility for all delegates. Robotic cameras captured every angle, supported by ISO recording for future edits.

Breakout Room Support
Each breakout space featured tailored AV setups, including camera systems for session recording and audio capture. Our technicians ensured smooth operation and responsive support during panels.

Content Management
An on-site content operator managed all data, offloading raw recordings to client hard drives before de-rig began. This guaranteed rapid access to assets for post-event editing.

Post-Event Wrap-Up

BaM Live 2023 was delivered without a hitch, earning praise from both IABM and attendees. The integration of AV technology and content workflows created a polished, professional experience.

Client Feedback
IABM commended the technical quality and efficiency of the delivery, noting the value of ISO recordings and rapid content turnaround.

Team Reflection
Our crew reviewed workflows to refine processes for future multi-room events, reinforcing the importance of redundancy and pre-event planning.

Looking Ahead
The success of BaM Live 2023 has strengthened our partnership with IABM, with plans already underway for next year’s event.

Our End-to-End Services

Whether you're planning a multi-room conference, awards ceremony, or hybrid event, Premier Events delivers every element with precision and creativity. From AV production and streaming to content management and scenic design, we provide a fully integrated service. You have one trusted partner guiding your event from concept to completion.

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