Stapleford Park – Conference

Premier provided Conference AV production for IT company Timico when they held their event at Stapleford Park

In early 2015 we were approached by IT company Timico who were looking for a new AV supplier for their bi-annual conference, which takes place at the stunning Stapleford Park in Leicestershire.

Having not received great customer service and AV support from their previous AV supplier the staff at Stapleford advised Timico to speak to us at Premier. We have been providing a wide range of AV solutions at Stapleford Park since 2012, we know the staff and venue exceptionally well. We are always grateful for the recommendations also.

Having spoken to the client on the phone to determine their requirements for the event, our in house designer set to work creating a rendered 3D visual showing what we proposed to provide for the event.

We find that by being able to provide our clients with both a breakdown of the items required to fulfill the brief as well as a visual image showing what that AV equipment will look like in situ is exceptionally helpful to our clients.

The content for the set was to be designed by the client and we would then print this onto the set panels for the conference.

Below is the initial design that we produced for the client

The client was happy to take our recommendation for the AV equipment required for the conference and signed off the booking at this stage.

 

Premier provided:

Stage & Set

A fully printed 32ft x 10ft conference set with a 10’8” x 6’ rear projection screen built into it. Two of our acrylic lecterns were positioned on the stage for the presenters.

The stage was 6m x 2m in size and carpeted in black carpet with a black cotton material (casement) to cover the front and sides. A step unit was provided to allow for easy access to the stage itself.

 

 Audio

A four speaker PA system comprising of 4x L-Acoustics 8XT’s was used as the front of house speaker system in the Grand Hall at the venue. We positioned 2 of the speakers to the side of the stage, a further 2 were mounted on truss podiums further down the venue to act as delays. This was powered by a single L’Acoustics LA8 amplifier.

We provided 4 channels of wireless hand held microphones which were capable of being used as either hand held or lapel microphones. Lectern microphones were also installed.

A media player (USB & CD) was provided to play background music as well the stings as presenters walked to the stage.

All audio was ran through an industry standard Yamaha LS9-32 Digital Desk.

 

Lighting

As this was a daytime conference we did not require much in the way of lighting. We installed 6 of our 1m LED battens at the base of the set to uplight it in blue.

Stage wash was provided with 4x ETC Source 4 profile lights which were supported on truss podiums towards the back of the venue. These lights were fully controllable by our crew so that they could be dimmed when video content was played for example.

 

Video

Ensuring seamless video playback involves using a lot of specialist equipment, we appreciate that laptops crashing is not an option!

For the projection of the content we supplied a full HD Panasonic 5,600 lumen digital projector. We also installed 2x 50” LCD screens as delays further down the venue for any detailed slides.

A PowerPoint presentation was ran using two of our Dell show laptops (one live and one for redundancy) as well as an Apple MacBook Pro with Playback Pro for video content. These laptops all fed through the Analogue Way seamless switcher that allows our engineers to seamlessly switch between all 3 inputs.

A 27” comfort monitor in custom build hide was placed in front of the stage so that the presenters could easily see the content that was being displayed to the audience.

 

Technicians & Crew

We provided a sound and video technician for the conference itself who liaised with the client and ensured the smooth running of the event. A number of our event crew also assisted with the install and de-rig of the conference.

 

Other areas that Premier provided AV support for was to install a small PA system into the main house for an entertainer the night before the awards and to provide a separate 50” LCD screen in the Orangery for one of the sponsors to use.

Feedback from the client after the event was glowing:

I just wanted to say thank you very much for everything you did to help make our event such a success. It’s always a bit nerve wracking using a new supplier for the first time but you made me feel confident at all times that things were under control.

Please also pass on my thanks to the boys who worked really hard on site to make sure everything ran without a hitch. They were a pleasure to work with.