Planning a Festival? How Premier Events Delivered a Seamless Experience for ITG

Planning a Festival – The Full-Service Approach

If you’re planning a festival, this event is a great example of how comprehensive planning and execution can lead to an unforgettable experience.

 

Full Event Management – Comprehensive Planning and Coordination

Venue Selection & Booking

Choosing the perfect venue is key to any event, and we found a space that would fit the scale and atmosphere ITG envisioned for their festival. We selected Hatton Country World Event Field, a spacious venue with a unique charm that would allow the festival to unfold in a relaxed yet vibrant setting. The venue easily accommodated 435 guests while providing ample room for entertainment, food trucks, and activities.

Supplier & Entertainment Coordination

Premier Events coordinated every detail of the festival’s suppliers and entertainment. We secured a mix of food vendors, including four fantastic food trucks offering various delicious options (three for mains and one for desserts), ensuring that guests had plenty of tasty options throughout the day. On the entertainment side, we brought in a DJ, a live band, a glitter artist, a photo booth, and interactive stall games to keep the energy high and the crowd engaged.

On-Site Event Management

Our expert team managed every aspect of the festival on the day. From managing logistics to ensuring the event flowed smoothly, we handled all on-site coordination, leaving ITG free to enjoy the festival without worrying about the details.

Client Liaison

We worked closely with ITG throughout the planning process, ensuring that their vision for the festival was executed flawlessly. Whether last-minute adjustments or just providing regular updates, our team acted as a constant point of contact, ensuring all needs were met efficiently.

Budget Management

Managing a budget for a large-scale event like this is critical, and we worked closely with ITG to ensure everything stayed within the agreed-upon budget. We delivered a high-quality festival experience from vendor contracts to entertainment costs without compromising the client’s financial goals.

 

Full Content & Creative Support

Branding & Design

For ITG’s festival, we created a full branding strategy to ensure the event’s theme and tone were consistent across all materials. This included designing signage, banners, and print materials that matched ITG’s brand identity. Our creative team worked hard to ensure that every touchpoint, from event invitations to signage, was tailored to ITG’s vision.

Print Materials

We also took care of all the event’s printed materials, including invitations, event programs, and informational brochures for guests. These materials served practical purposes and were designed with an eye-catching, branded aesthetic.

 

Delegate Management Services (DMS)

Invitations & Registration

We made the registration process simple and efficient for all festival attendees. Invitations were sent out digitally, and we created an easy-to-use registration system to handle RSVPs and guest information. All attendees received clear instructions on what to expect at the festival and how to prepare.

On-Site Registration

On the day of the festival, we ensured smooth on-site registration. Guests could check in quickly, which allowed them to start enjoying the festival immediately upon arrival.

 

Full AV Production Support – Creating a Memorable Festival Experience

Main Stage Production

The main stage was a key part of the festival, where performances and key announcements took place. We provided full technical support, including sound and lighting for the stage. The setup was designed to create an exciting and dynamic atmosphere that matched the energy of the performances.

Lighting & Sound

We ensured that the sound and lighting were spot-on throughout the venue. Every performance was amplified perfectly, from the DJ to the live band, while the lighting provided an immersive experience that enhanced the festival’s vibe.

 

Transportation & Accessibility

We ensured that transportation and parking were hassle-free for all attendees:

Coach Transfers

To ensure everyone could attend without worry, we arranged full coach transfers for all guests, making the journey to and from the venue easy and convenient.

Free Parking

We provided ample free parking on-site for those who preferred to drive themselves, ensuring the festival was accessible to all.

 

Event Highlights – The best bits

Location

Hatton Country World Event Field provided a beautiful and expansive space for the festival, with plenty of room for guests to roam and enjoy the activities.

Entertainment

The festival boasted an impressive entertainment lineup, including a live DJ, a band, a glitter artist, and a photo booth. Interactive stall games kept guests entertained throughout the day.

Food Trucks

Guests enjoyed delicious meals from four food trucks, offering everything from mains to desserts.

Awards Ceremony

The CEO of ITG personally handed out awards to deserving festival participants, adding a personal touch to the event.

Final Thoughts From Our Team

The festival for ITG at Hatton Country World Event Field was a resounding success, thanks to our meticulous planning, seamless execution, and attention to detail. From venue booking and supplier coordination to full production support, our team handled every aspect of the event, ensuring ITG’s festival was a fun, engaging, and professionally executed occasion.

Amy was the lead event manager and was pivotal in ensuring that every aspect of the event ran smoothly.

Here’s what Amy had to say about the experience:

“Planning this festival for ITG was a rewarding challenge. From the outset, we worked closely with the client to ensure we understood their vision and objectives. It was crucial for us to create an event that reflected their brand and delivered a memorable experience for their employees and guests.”

Are You PLanning A Festival? Get in Touch.

If you’re planning a festival and want to ensure it’s executed flawlessly, Premier Events is here to help.

Complete Our Contact Form: Share your event details and start planning together. Our team will review your information and get back to you swiftly to discuss how we can make your event successful.

Book a Discovery Call: Understanding your requirements on a Teams call is often easier than several emails. You can book a call at a time to suit you by clicking here.

Send Us an Email: If you prefer writing down your ideas, send us an email. We’re excited to read about your event and will respond with how we can help, plus some initial ideas to get the ball rolling.

Give Us a Call: Ready for a chat? Dial 0116 366 1613 and speak directly to one of the team.