Planning a Conference at Rushton Hall! What You Need to Know from Our Experience

Understanding the Venue: Why Rushton Hall is Perfect for Conferences

Rushton Hall blends modern amenities with classic grandeur, providing versatile spaces for both large-scale presentations and breakout sessions. Its main conference hall is ideal for keynote speeches and panel discussions, while the smaller breakout rooms offer spaces for workshops and interactive sessions.

However, with the venue’s unique architecture comes the need for precise AV planning. From ensuring even audio distribution in high-ceiling rooms to providing crystal-clear visuals for every attendee, each setup must be carefully tailored to the space.

The Ballroom Setup: Core AV Equipment

Audio: Crystal-Clear Sound Coverage

For large presentations, clear and consistent audio is key. At our most recent conference, we deployed:

• L-Acoustics X8 speakers for rich sound coverage.
• L-Acoustics 5XT speakers and SB18 subs for enhanced depth and clarity.
• Sennheiser EW300 G3 and G4 wireless mic systems offering flexibility with handheld and headset options.
• DPA 4088-B headsets for speakers who wanted a hands-free, discreet solution.

This combination ensured that every word—from keynote addresses to Q&A sessions—was heard perfectly across the room.

Lighting: Creating the Right Atmosphere

Lighting does more than illuminate a space; it sets the tone for the entire event. At Rushton Hall, we used:

• Elation Sixbar 1000 lighting bars for stage lighting.
• Prolight QB1 Hex IP uplighters to create ambient lighting and enhance the room’s atmosphere.

We carefully designed the lighting setup to complement the venue’s elegance while keeping focus on the stage and presenters.

Video: Seamless Visuals for Presentations

Presenting in a large room means ensuring every attendee has a clear view of slides, videos, and graphics. Our setup included:

• Two 75″ Samsung LED displays on stage for side-by-side presentation visibility.
• A 43″ comfort monitor for speakers to view their presentations without turning away from the audience.
• A Panasonic PT-RZ970 10K laser projector for large-scale visuals on the custom projection screen.

With a Blackmagic ATEM Mini switcher and Decimator HDMI/SDI converters, we delivered smooth transitions between video sources, enhancing the overall flow of the event.

Breakout Rooms: Small but Mighty

Conferences at Rushton Hall often include breakout sessions, workshops, or smaller meetings, and these require their own tailored AV setups. In each of the four breakout rooms, we provided:

• 55″ Samsung LED displays mounted on white set panels for professional visuals.
• Wireless microphones and headsets to support interactivity.
• HDMI connectivity for laptops and media devices.

Our use of silent disco headphones for specific sessions added an innovative twist, allowing attendees to focus on their chosen session without external noise.

 

Staging and Set Design: The Foundation of a Professional Event

Staging is essential for creating a polished and professional environment. At Rushton Hall, we built a custom stage using:

• Prolyte StageDex platforms, which allowed for easy customisation of size and height.
• A white carpet and casement finish to give the stage a clean, premium look.

We also installed a truss system for projector mounts and lighting, ensuring stability and flexibility throughout the event.

People and Logistics: The Unsung Heroes of Event Success

Beyond the equipment, the success of any conference depends on having the right team in place. For each event at Rushton Hall, we assembled a dedicated crew, including:

• Video and sound technicians to oversee the technical aspects of the event.
• A production manager to coordinate the setup, schedule, and execution.
• Local crew members to assist with installation and breakdown.

Logistics were equally important, with 3.5T vans used to transport equipment efficiently. We accounted for mileage, crew accommodation, and sustenance to ensure the team was well-prepared and fully supported.

What You’ll Need to Consider for Your Own Event

Planning a conference at Rushton Hall involves more than booking the venue. Here are the key factors we recommend considering:

1. Venue-Specific AV Needs – Rushton Hall’s large spaces and high ceilings require tailored audio solutions to prevent echo or sound loss.
2. Breakout Room Setup – Allocate sufficient equipment for interactive sessions, including displays and wireless audio systems.
3. Lighting Design – Enhance the venue’s aesthetic with ambient lighting while ensuring stage visibility.
4. Logistics and Crew – Plan transportation, setup, and technical support in advance to avoid last-minute surprises.
5. Innovation with Engagement Tools – Silent disco headphones, comfort monitors, and interactive Q&A setups can elevate engagement.

Why Choose Premier Events for Your Rushton Hall Conference?

With our experience delivering multiple events at this venue, we understand the unique challenges and opportunities that Rushton Hall offers. Our team of AV specialists ensures that every detail, from sound clarity to visual impact, is optimised to deliver a memorable conference experience.

Are You Planning A Conference at Rushton hall? Get in Touch.